Outlook Guide

Whether you want to exchange e-mail with colleagues and friends or join newsgroups to trade ideas and information securely, the information you need are here.

 

 

Manage multiple e-mail and newsgroup accounts

• Work with several e-mail or newsgroup accounts within the same window
• Create multiple users for the same computer
• Each user has unique e-mail folders and individual Address Book
• Multiple users make it easy for you to keep work e-mail separate from personal e-mail
• Keep individual users' e-mail separate.

 

Browse through messages quickly and easily

• Using the message list and preview window, you can view a list of messages and read individual messages at the same time.
• The Folders list contains e-mail folders, news servers, and newsgroups, and you can easily switch among them.
• Create new folders to organize and sort messages
• Set up message rules so that incoming e-mail automatically goes to a specific folder.
• Create your own views to customize the way you look at your e-mail.

 

Keep your e-mail on a server so you can view it from more than one computer

• If your Internet service provider (ISP) uses an Internet message access protocol (IMAP) e-mail server for incoming e-mail, you can read, store, and organize your messages in folders on the server without downloading the messages to your computer.
• View messages from any computer that can connect to that server.

 

Use the Address Book to store and retrieve e-mail addresses

• Save names and addresses in the Address Book automatically by simply replying to a message.
• Import names and addresses from other programs, type them into the Address Book, add them from e-mail messages you receive, or add them from a search of popular Internet directory services (white pages).
• The Address Book supports Lightweight Directory Access Protocol (LDAP) for viewing Internet directory services.

 

Add a personal signature or stationery to your messages

• Insert essential information into outgoing messages as part of your personal signature
• Can create multiple signatures to use for different purposes
• Include a business card with more detailed information
• Make your messages look more attractive by adding stationery patterns and backgrounds, changing the color and style of the text.

 

Send and receive secure messages

• Digitally sign and encrypt messages by using digital IDs.
• Digitally signing your message assures recipients that the message is really from you
• Encryption ensures that only intended recipients can read the message.

 

 

Find newsgroups that interest you

• Search for newsgroups that contain keywords or browse through all of the newsgroups available from your Usenet provider.
• When you find a newsgroup you want to view regularly, add it to your Subscribed list so you can find it again easily

 

View newsgroup conversations efficiently

• View a newsgroup message and all of the responses without reading an entire message list
• When you view the list of messages, you can expand and collapse conversations to make it easier to find what interests you
• Use views to display only the messages you want to read.

 

Download newsgroup messages for offline reading

• To use your online time efficiently, you can download messages or entire newsgroups, so you don't have to be connected to your ISP to read messages
• Download message headers only for offline viewing and then mark the headers of the messages you want to read
• Then, the next time you are connected, Outlook Express downloads the message text.
• Compose messages offline and send them the next time you reconnect.